A document management system (DMS) is a software solution that is used to create, organize, store and manage documents. It enables companies to manage their documents efficiently, control access and facilitate collaboration.
The main features of a document management system are
Document creation and capture: the DMS allows users to create new documents or import and capture existing documents.
Storage and organization: Documents are stored in a central database and can be organized and categorized according to various criteria to facilitate quick access.
Versioning and revision: The DMS offers document versioning functions to track changes and manage different versions.
Security and access control: Access rights can be set to ensure that only authorized users can access certain documents. Data protection and document security are guaranteed.
Search and retrieval: Users can search for documents and retrieve them quickly based on metadata, keywords or content.
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