TEMPLATE
Maintenance schedule: Excel template
Use this template to plan inspection, maintenance and lubrication for each machine and see which task is due or overdue.
Download the template
What is in the template
You enter the interval and the date the task was last done. Excel calculates the next due date, the traffic light and the calendar weeks in the annual overview.
- Tasks per machine and assembly with type and interval in days, weeks or months
- Next due date and status OK, due or overdue by formula
- Annual overview with 52 calendar weeks and due dates highlighted
- Completion log with date, equipment, task, performer, findings and signature
- Columns for duration, materials and spare parts
- Example with an injection molding machine, a compressor and a press, Excel file without macros
Who it is for
Who the maintenance schedule template is for
The template is for maintenance managers and technicians who want to plan inspection, maintenance and lubrication for each machine without missing a due task. It suits plants that work without maintenance software today.
How to work with the maintenance schedule template
- 1
Add tasks
Enter the tasks for each machine and assembly with type and interval in days, weeks or months.
- 2
Read due dates
Once you enter the last completion date, Excel shows the next due date and the status OK, due or overdue.
- 3
Keep the log
Record date, performer, findings and signature in the completion log.
What makes a good maintenance schedule
Intervals from the manufacturer and experience
The manufacturer's recommendation is the starting point. If findings show no wear over months, extend the interval; if failures pile up, shorten it.
The finding matters more than the tick
A ticked box only says someone was there. The finding shows how the condition of the machine develops.
Planned instead of reactive
Every planned maintenance task ideally replaces an unplanned downtime. The annual overview shows when machines need to be scheduled for maintenance.
Download the maintenance schedule template
Fill in the short form and you receive the download right after.